Writing a Purchase Invoice

A Purchase Invoice is used to create a receipt for items not purchased using ALLDATA Manage Online. Writing a Purchase Invoice for these items will help keep track of these purchases within the program.


  • Purchasing office supplies, food, or uniforms.
  • Selling products (oil, wiper blades, etc.) over the counter.

Note: This is NOT a sales tool. This incorporates receipts from outside purchases into your program.


  1. If you haven't already, set up your suppliers.
  2. Click Accounts >> Purchase Invoice.
  3. Fill in the purchase information >> click Add.
    • To make sure the Purchase Invoice is recorded properly, you must enter a:
      • Invoice number
      • Sales Class Code
      • Net

  1. If the transaction is complete, check Paid and select the method of payment used >> Select Invoice or Credit.
  2. A popup box will appear >> click OK.
    • The list of Purchase Invoices can be found in Purchase Accounts. See Account Reports to learn more.